Terms and Conditions

General: As a supplier to Gulf Air Group, Inc. (GA) it is understood that your organization agrees to meet the following stipulations of AS9100 / AS9110 requirements whenever an GA Purchase Order/Repair Order (PO/RO) specifies that the order is for an Aerospace application/job (or contains an AS9110 reference). These requirements are, therefore, to be considered as terms and
conditions to all Aerospace purchases.

  1. When stipulated on the GA PO/RO, its suppliers must use GA’s customer-approved special process sources.
  2. GA is to be contacted (by the supplier) in the event of nonconforming product/material. An arrangement for the approval of supplier nonconforming product/material must be as directed by GA’s authorized manager or designee. Furthermore, the supplier is required to notify GA of any proposed changes to a product and/or process and to obtain prior approval from an authorized GA
    manager or designee (if applicable).
  3. GA, their customers, and regulatory authorities (FAA/EASA/DCMA) retain the right of access and Inspection to all supplier facilities involved in the aerospace order and to all applicable records. Furthermore, GA requires that all applicable customer/regulatory/FAA/EASA/DCMA requirements for the supplier to flow-down to sub-tier suppliers (includes requirements in the purchasing documents and key characteristics where required).
  4. GA performs inspection activities to ensure that purchased product meets purchase requirements. They may include: Receiving inspections (of supplier products / services / documents) and may be / are performed by a designated employee. GA verifies the authenticity of the appropriate certificate of conformity, material certificates, etc. and other accompanying documentation by
    review and comparison (as is appropriate) to the drawing and/or industry specifications or by other means. Furthermore, products are inspected to ensure they meet requirements (dimensions, etc.) and the results are recorded (as appropriate). All special processes (anodizing, heat treat etc.) where the compliance cannot be verified by inspections will require an 8130-3, or Certificate of
  5. When appropriate, GA may delegate the inspection authority to one of its approved suppliers. GA will communicate the inspection requirements (including approved monitoring and measurement equipment/methods) and GA will maintain a record of those approved to carry out such inspections.
  6. When GA or its customer intends to perform verification at the supplier’s premises; GA will first state the intended verification arrangements and the method of product release. This information will be communicated on the GA Purchase Order or via another acceptable arrangement.
  7. Where specified in the contract, the GA’s customer or customer’s representative will be afforded the right to verify at the supplier’s premises and GA’s premises that subcontracted product conforms to specified requirements. Verification by the customer is not used by GA as evidence of effective control of quality by the supplier and shall not absolve GA or its supplier of the responsibility to provide acceptable product, nor shall it preclude subsequent rejection by the customer.
  8. To prevent the purchase of counterfeit or suspect/unapproved products and to ensure product identification and traceability, GA will institute controls that include the requirement of Material Certificates, Certificates of Conformity, FAA From 813-3 and/or other supporting documentation from its suppliers as is appropriate. These requirements may be specified on GA’s Purchase Order or may otherwise be communicated to the supplier.
  9. Make available, upon request, records for review by customers and regulatory authorities in accordance with contract or regulatory requirements and should otherwise be kept confidential.
  10. GA may require specific actions where timely and/or effective corrective actions to a supplier issue(s) are not achieved. These actions may include but are not limited to any or all of the following: with holding payment until the issue is resolved, removal of the supplier from GA’s Approved Supplier List, or legal actions.
  11. Subcontractors are to participate in a U.S. D.O.T. anti-drug and alcohol misuse prevention program as required per 14 CFR part 120
  12. Standards of Business ethics and conduct: this clause shall be flowed to subordinate Sellers at al tiers. Buyer conducts its business
    fairly, and in an ethical and proper manner. Seller shall conduct its business in a similarly fair, ethical, and proper manner. Seller shall implement an awareness program to ensure its employees understand their contribution to product/service conformity, product safety, and the importance of ethical behavior.

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